Clearances for adult volunteers and overnight events

If you wish to attend an overnight event, or to be a leader/helper there are certain procedures the UK scout association require which  help to safeguard all the young people

All adults will need to fill in an Adult Info Form occasional helpers  so that you can be entered onto the scout association database ‘Compass’. Leaders also need to provide 2 referees.

For those who have lived in the UK after their 10th birthday please see Clearance-for-a-UK-parent-attending-overnight-events-2 Please  also see the document below about which documents you need to provide to be cleared under the UK system. Please note: The UK Scout Association doesn’t accept DBS clearance certificates from any other source.  It can take up to 3 months to process a clearance!


All adults whether or not they’ve lived in the UK will also need to show us a local clearance

All adults* should obtain a local clearance from their commune ‘certificate bon vie et moeurs model 2’ ‘uittreksel uit het strafregister model 2’. * Certain categories eg military and diplomatic families who are not registered with the commune in the same way, need to apply through the Centraal Strafregister.

The group will send confirmation we’ve seen this to UK HQ at Gilwell who keep records on their database Compass...

The UK requires us to renew adult clearances every 5 years. We will contact you when a renewal is required. We usually keep the records for 5 years unless you leave the group or tell us you no longer require a clearance.

Lots of activities

Here are a few pictures of activities our sections have undertaken this term… we had a few weeks when we could meet together outdoors and are currently back meeting virtually- but still managing a wide range of activities.


September 2020- wanting to Join?

camping in the garden

We already have over 20 new young people and several adults joining us this year to experience the fun of scouting.  It’s still a little different due to Covid- and we are waiting to see if it is possible to meet face to face. We want to be sure that we have all the correct procedures in place and that we don’t put anyone at a high risk of catching the virus, or being a contact leading to quarantine and missing school or work.

Scouting is known for teamwork, outdoor adventure  and service.. and where possible we’ll be encouraging that, but without large gatherings or camps right now.

scavenger hunt

That doesn’t mean we can’t have fun- a lot of young people made dens or pitched tents at home last spring, and had cookouts with their parents.

So we’ll be following all applicable rules, and probably offering a mixture of virtual meetings and things to do at home and some outdoor meetings. Before any face to face meetings you will receive information about the covid procedures and a form to sign, in addition to the normal instructions.

hanging around


Sign up on our joining in page– whether it is for now or for later.

We have a few spaces left in Thursday cubs and Friday scouts, so if you are between 8 and 13 and would like to join us, please sign up quickly and maybe you can start this term. It may take a little longer for our other sections, but people come and go in expat groups, so you should get an offer this school year.

We also have space in Beavers (6-7 yrs) on Fridays BUT Sarah our Beaver leader needs some adult assistance before we can fill those places. Adult help is also  very welcome in other sections. Volunteering is one way of ensuring there is space for your child, while also helping other families!

If you aren’t sure about what being a leader/helper means the Scout Association website has lots of info. and you are welcome to contact us.

Here are a few questions people ask.

Do I need a scouting/guiding background to become a leader or assistant?

No! Obviously if you have got experience in a youth movement it is very helpful, but most of our leaders are parents who have learnt on the job.

Do I have to be British/mother tongue English?

No. We have leaders and members of many different nationalities, which contributes to the international feel of our group. For safety reasons you do need a sufficient standard of English to be able to understand and give (or understand) clear instructions.

What age range are your leaders?

Leaders can be any age from 18 upwards. Most of our leaders are parents, but younger people are very welcome to join us. We do have explorer scouts (14-18) who volunteer as young leaders in some sections, but they always work under adult supervision.

How much time will it take?

cakes and information

That depends on you! If you’re helping in meetings it will take that much time, plus whatever time you take to train or prepare… but be warned scouting is addictive, and like any hobby you love, it will take as much time as you allow it to!

If I become a leader/ assistant what help is available?

  • There is a wealth of materials online and resources published by scouting which can provide the framework for weekly activities.
  • There is online training available and some local practical courses to help you in your role. Some of the training is compulsory but you are given plenty of time and opportunity to complete this.
  • Normally there are a number of joint camps and other events which you and your section would be invited to join.
  • We use an online database & waiting list  for administration
  • you can share out jobs between your team
  • collecting subs etc is done centrally


Scouting update summer 2020…

Even during a pandemic, scouting continues, although not in the same way.  If you are a member of the group already your parents can log in to the parents portal to find badge work at home, which you can work on whether at home or on holiday. There are also lots of resources on Some of you took part in the Great indoors weekend and other opportunities will arise.  Check on our facebook page and keep your leaders informed, so you can count the activities towards your badges.

14/7 We are still waiting to get permission from The Scout Association to hold outdoor meetings over the summer and we hope to restart meeting indoors mid-September, at  another venue.  Any summer meetings will depend on  leaders being around and they will inform you if/when that is possible. There will be extra paperwork and procedures to keep everyone safe and we will ask you to stay away if sick or quarantined. All this is of course contingent on  the situation continuing to improve and on Belgian guidelines at the time.

Interested in the group? There should be space available from September and you are welcome to sign up on our waiting list in the meantime. Please see the form on the joining in page.

We are confident we will be scouting one way or another later this year and look forward to meeting you!


Cub photographers

During the lock down,  some of the cubs are working on completing the Photographer Activity badge.
This requires them to learn how to use a camera or smartphone camera, as well as to take and edit  number of photos.
The cubs each choose a theme for their photos and some of their contributions are here entitled
Smurfs in the wilderness and other pictures.

If you want to know more about the badge you can visit the scout website

There are also photography badges for Beavers and Scouts and you can find some pictures from the scout section in our gallery


First response course: leaders and assistants Sat 7th March 2020

Please fill in the form below if you wish to attend. We will send out requests for payment for non BSO groups as soon as we confirm numbers. Payments are non refundable by cancellation withing 2 weeks of the event, unless the space is filled.

Carol Service and Christmas events 2019

We no longer have a Scout and Guide Carol Service every year, but for those who would like to attend an English speaking Christmas service there are many opportunities in our area.  Click on the links for more details

St Paul’s Church , Tervuren

St Anthony’s RC Parish , Kraainem

International Protestant Church, Audergem

Holy Trinity, Brussels


Cake Stall at BSB Christmas Market

A big thanks to all who provided baking for our  stall at the Christmas market, or came along to man the stall or buy a nice cake. We also sold some cakes to an appreciative congregation at St Pauls Church on Sunday.

In total we raised just over  200 euro and a number of people expressed an interest in joining our group

This was just one of the tasty offerings..

Light up the Forest- report

Once again we were blessed with cold, clear  dry weather and had a great time at De Kluis.  Around 200 people from 1st Brussels, Central Brussels and 1st Waterloo joined us and enjoyed the BBQ provided by the Explorer unit.

Some of the intrepid Explorers had walked to De Kluis on Friday, built a shelter during the day and were planning to sleep out despite freezing temperatures!

Members had made lanterns in advance and we went for a walk around the dark forest paths before making our way via the chapel  to the fire, where Conrad entertained us with a poem about a very cheap tree, which grew tall and beautiful. Jeff then lead us in lively camp-fire songs. Six of our new scouts were ready to be invested  and once the singing was over the fire made  a very memorable venue.

During their walk  beavers and cubs played a lighthouse game in the dark. Just being out at night in the forest is an adventure particular for the younger ones, many of whom live in the city.

We had a small display about climate change and the sustainable development goals, which we are working on this year.   We chose new key cords from recycled PET bottles,  and we chose not to buy new glow- sticks but use reusable battery lights instead. Scouts had a session making lantern lights from button batteries and LED’s, which were much brighter than a glow stick, and were taken apart afterwards, to be reused later. We’d also decided not to use disposable paper/plastic plates and cups and ask everyone to bring their own. Quite a few people forgot, so the reusable glasses were washed up frequently during the evening! Let’s hope bring your own  becomes a habit!

Half the profits from the BBQ will be given to charity, we’ve had a number of nominations and sections will be voting next week on which  good causes we will support this time.

A big thanks to everyone who helped !







Remembrance Sunday Service of Commemoration

 On behalf of the Committee of the Brussels Branch of the Royal British Legion, I wish to thank you for agreeing to attend and to participate in our annual Service of Remembrance and Commemoration, which will take place on Remembrance Sunday, 10 November.

Following the success of last year’s event, we are again returning to the beautiful Commonwealth War Graves Commission Cemetery, at Heverlee.  Lying just to the south of Leuven, this is the final resting place of 983 service men and women from seven Nations and from both World Wars.  Those of us who were privileged to be present last year as we marked the centenary of the Armistice were witness to the extraordinary sight of 500 people walking down four country lanes to converge at the entrance to this peaceful cemetery.  It was a most moving occasion and one which the Brussels Branch is keen to repeat going forward.

I am delighted that Her Majesty’s Ambassador to Belgium, Mr Martin Shearman will be present.  Naturally, we also hope to be joined by veterans, civilians and serving military personal from the United Kingdom, Belgium, Canada, Poland, New Zealand and other Nations.  The Military Wives Choir, Belgium will sing during the Service.  I am especially delighted, however, that a number of Guide and Scout Groups from Brussels and Waterloo, including yours, have expressed their intent to join us.  You will have a key role to play and we think this is really important as we look to make the issues around Remembrance more relevant to the younger generations….

The Service will start at 10:45 but I am encouraging an early arrival as it is apparent that there is considerable interest in this event.

Scouts should congregate together at the rear leaving the main centre access free.. and then follow directions as they proceed to their places as a group with flags at the start of the service.

 …We very much look forward to welcoming you, your Scouts and Guides and their families to Heverlee.  I can only reiterate that we are thrilled that your young people wish to play an active role with us in Remembrance.

Route to CWGC Heverlee